Administrative Assistant II

Company: Abbott Laboratories
Location: Scottsdale
Posted on: January 13, 2022

Job Description:

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.
A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm (CRM) Technologies, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies and devices -that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.
WHAT YOU'LL DO
We are recruiting for an Administrative Assistant II to join our team in the Scottsdale, AZ location. - In this role, you will provide administrative support and coordination for the Facilities organization. This role will also provide support with other site specific responsibilities for the Cardiac Rhythm Management Division. In addition, you will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.
Responsibilities:
Assist with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasks

Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings

Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this role

Submits invoices for payment processing in a timely manner

Creates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates the SH org charts on a monthly basis

Provides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc

Support new hire onboarding for employees and serve as a team member of various employee engagement projects

Prepares and updates reports, memoranda, and correspondence as required

Applies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited direction

Leads special projects as assigned

Performs other related duties and responsibilities, on occasion, as assigned

EDUCATION AND EXPERIENCE YOU'LL BRING
Required
High School or GED diploma

3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization

Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)

Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization

Preferred
Bachelor's degree

WHAT WE OFFER
At Abbott, you can have a good job that can grow into a great career. We offer:
Training and career development , with onboarding programs for new employees and tuition assistance
Financial security through competitive compensation, incentives and retirement plans
Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
Paid time off
401(k) retirement savings with a generous company match
The stability of a company with a record of strong financial performance and history of being actively involved in local communities
Learn more about our benefits that add real value to your life to help you live fully:--- www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal

Keywords: Abbott Laboratories, Scottsdale , Administrative Assistant II, Administration, Clerical , Scottsdale, Arizona