Administrative Support Technician Registrar - Redfield Elementary
Company: TrulyHired
Location: Scottsdale
Posted on: January 16, 2022
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Job Description:
PAY GRADE: GFLSA STATUS: Non-ExemptPOSITION OBJECTIVE:
Elementary registrars are responsible for the overall monitoring
and maintenance of student attendance, enrollment, and academic
records, certifying compliance with statutory and districting
guidelines.DUTIES & RESPONSIBILITIES: (These duties are a
representative sample; position assignments may vary.)1. Support
mission, core values, and goals of the district.2. Register and
enroll new students, collecting all required documents.3. Provide
paperwork to appropriate staff for students with IEPs or 504
Plans.4. Process open enrollments, both in and out of District.5.
Enter all student information into the student information system
consistent with state business rules and district requirements.6.
Submit and fulfill student records requests.7. Track 10-day drops
by having teachers verify class rosters.8. Collect 45-day
screenings.9. Process student withdrawals and inform appropriate
staff that student is being withdrawn.10. Update and track
information changes in the student information system such as
address, phone numbers, or emergency contacts.11. Track where
exited students enroll.12. Collect, record, and submit accurate
attendance in the student information system.13. Document all
student absence information and maintain daily student sign-in and
sign-out sheets for audit purposes.14. Ensure all students are
accounted for each day according to statutory requirements.15.
Verify attendance is taken twice daily.16. Notify parents of
student absences.17. Respond to parent, student, and community
inquiries regarding attendance policies and procedures.18. Provide
attendance and enrollment reports to teachers, administrators, and
district staff.19. Generate truancy reports and notifications.20.
Verify that all teachers have posted all grades during the grading
window.21. Collect hard copy grade books at year-end.22. Review
cumulative files for all incoming students to ensure all required
documents are included.23. Periodically audit student cumulative
files.24. Annually update student cumulative files with transcript
of final grades, standardized assessment results, a summary of
attendance, updated immunization records (if applicable), open
enrollment forms, and re- enrollment forms.25. Due to the potential
for access to confidential student information, it is mandatory
that this position safeguard and maintain the confidentiality of
the information stored and discussed in the school.26. Perform
other duties as assigned.EDUCATION & EXPERIENCE: (positions in this
class typically require):Education--- Minimum High School Diploma
or equivalent.Experience--- Three years clerical and record keeping
experience required.--- Data entry experience preferred. High level
of data entry accuracy required.--- Prefer student information
system software experience.LICENSING REQUIREMENTS: (positions in
this class typically require):Licensing Requirements:---
NoneKNOWLEDGE: (position requirements at entry):Knowledge of:---
Current state requirements and guidelines. --- Student information
systems, database concepts.--- Knowledge of school and district
policies helpful. SKILLS: (position requirements at entry):Skill
in:--- Effective interpersonal skills.--- Excellent oral and
written communication skills.--- Programs: Microsoft Access, Excel,
Word, Student Information Systems, state longitudinal database.
PHYSICAL REQUIREMENTS: Positions in this class typically require:
reaching, standing, walking, finger dexterity, grasping, talking,
hearing, seeing and repetitive motions.Light Work: Exerting up to
10 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or negligible amount of force constantly to move
objects. If the use of arm and/or leg controls requires exertion of
forces greater than that for Sedentary Work and the worker sits
most of the time, the job is rated for Light Work. NOTE: The above
job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending
on the business needs of the department. Return To Work Retirees
will have an hourly rate approximately 9% lower than listed below
without falling below minimum wage.
Keywords: TrulyHired, Scottsdale , Administrative Support Technician Registrar - Redfield Elementary, Administration, Clerical , Scottsdale, Arizona
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