Office Assistant
Company: 101 Construct LLC
Location: Scottsdale
Posted on: May 13, 2022
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Job Description:
Job Description 101 Construct is a boutique construction company
that primarily works on multifamily properties specific to the
principle---s real estate portfolio. The owner is a second
generation Contractor and Real Estate Investor with six years in
the valley and over 25 years of experience in California. We are
looking to add a motivated and upbeat individual who is organized
and loves numbers to our team. Our office is located in the
Scottsdale Airpark area near N Hayden Road and Raintree. We are a
low traffic office, as we primarily handle our own portfolio
projects. As Office Assistant, the incumbent aids in the day to day
operations of numerous construction projects and administration
functions of various real estate holdings entities and
transactions. In addition, the position requires knowledge of basic
real estate terminology and legal documents to aid in acquisition
and disposition processes. The candidates duties are carried out in
close coordination with the construction and property management
division. The administration position includes significant contact
with all areas of the company, project manager(s), sub
contractor(s), field worker(s). Other liaison duties include
working in coordination with the Director of Operations---
Executive Assistant and Property Management Company. Serve as point
person in coordinating and communicating on entities at all levels
with the utmost confidentiality. Independently compiles
confidential briefing materials to help prepare meetings and
presentations. Required: -- Bookkeeping or Accountant Experience --
Clerical knowledge of corporate administration such as deadlines to
file state compliance forms and other compliance -- Demonstrated
experience with management and administration in complex
organizations. -- Strong interpersonal skills, effective
communication skills, and people skills -- Strong and demonstrated
verbal and written communication and interpersonal skills to work
effectively in a confidential executive environment. --
Demonstrated high-level skill in managing complex and changing
calendars and schedules. -- Skill in revising and prioritizing
executive activity to meet urgent requests and shifting priorities.
-- Strong ability to read correspondence, reports and other
communication in a critical and analytical manner, and to respond
appropriately. -- Demonstrated, extensive skill in developing and
managing paper and electronic systems for communication, tracking
and reporting in an environment that demands a high degree of
confidentiality, accuracy and timeliness. Ability to systemize
information and material that is readily retrievable. -- Skill in
event and meeting planning for executive purposes. -- Strong
organizational, planning and logistical management skills for an
executive environment -- Ability to anticipate needs and
appropriate outcomes. -- Ability to use spreadsheet software to
display statistical findings, create budgets, create charts and
graphs, and run descriptive statistics. -- Outstanding
organizational skills to manage multiple projects and perform
efficiently and courteously in a fast-paced environment with
conflicting priorities and frequent distractions and interruptions.
-- Demonstrated sound judgment and ability to work independently,
set priorities, and maintain them while coping with fluctuating
workload and completing requirements. -- Strong interpersonal
skills and demonstrated ability to build cooperative, effective
relationships with administration, employee, vendor, and property
management. -- Strong knowledge of Microsoft Word, Excel, Adobe
Acrobat, Docusign ---Preferred: -- Quickbooks Experience --
Buildertrend -- Appfolio -- Dropbox -- Asana -- Demonstrated
experience with management and administration in complex
organizations. -- Project Management or Assisting in Project
Management, reporting and reimbursement. -- Experience working with
REITS -- Transaction Coordination experience -- Skill in using
presentation software, including PowerPoint. -- Skill in CRM
technology. -- Experience and skill in creating excel worksheets --
Knowledge of legal writing -- Knowledge of construction permitting
process -- Knowledge of escrow process and documents Job Details --
Answer incoming calls -- Scan all incoming mail -- Maintain all
files -- Email incoming mail to designated e-mail recipient(s) --
Upload scanned mail to Dropbox -- Upload invoices to Quickbooks --
Download billing statements -- Match up transactions -- Review,
assign, and follow up on incoming work orders -- Accept deliveries
-- Prepare delivery tickets -- Bank deposits -- Miscellaneous
errands -- Assist with bookkeeping -- Provide inventory of
management of office supplies The incumbent independently
coordinates the flow of incoming and outgoing communication,
including management of work orders, mail, calendar, personal
appointments and travel schedule. The incumbent is responsible for
administrative planning. Responds to activities, issues and
initiatives of the organization in an environment of complexity and
urgency that requires creative action, often at times that are not
standard to the regular work day. Seniority Level Associate
Industry Real Estate, Investor, Construction Employment Type
Full-time Job Functions Administrative Bookkeeping The position is
a desk position and requires sitting for extended periods of time
and sitting in front of the computer The position requires some
customer service functions Must be able to lift at least 25 lbs
(File Boxes) Position requires occasional errands Must have a valid
drivers license and own vehicle Company Description Over 45 years
combined experience in the construction/real estate industry.
Keywords: 101 Construct LLC, Scottsdale , Office Assistant, Administration, Clerical , Scottsdale, Arizona
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