Administrative Assistant II, Development Support

Company: Alliance Defending Freedom
Location: Scottsdale
Posted on: May 13, 2022

Job Description:

Everyone says they want to change the world. We're looking for people who actually will. Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives. Administrative Assistant II, Development SupportAlliance Defending Freedom is looking for a highly organized Administrative Assistant II, Development Support to join us in our Scottsdale, AZ office. As the Administrative Assistant II, Development Support, you are a vital part of the Development Team. In this role, you will report to the Development Support Manager, and are responsible for assisting the respective team in a variety of administrative tasks.Your Essential Responsibilities:In this position, you will:+ Process expense reports for multiple team members.+ Use Outlook and Zoom to schedule and participate in meetings.+ Provide timely and accurate reports of activity as requested+ Upload and update contacts & information in Salesforce.+ Assist as needed with event preparation and follow up.+ Fax, scan, copy and collate documents.+ Take notes during meetings and disseminate a concise summary of action items.+ Provide logistical printing and mailing support through the Office Service Center and Mail Room.+ Coordinate the mailing of Marketing Materials, Reports, Holiday Cards, and office supplies to DTP's across the country and occasionally to Ministry Friends. + Organize and maintain the team's calendar with travel arrangements, and meetings.+ Perform customer service for Development team members including account updates, answering questions, and ensuring Development team members are prepared for ministry friend engagement.+ Answer calls and respond to emails from Development team members with timely and excellent customer service.+ Interface and collaborate with other departments to help DTP's effectively and strategically execute ministry friend interactions and asks.+ Maintain Development files and paperwork.Other Responsibilities (Non-Essential):+ You will be asked to perform related duties or special projects as assigned.Skills you need to succeed:Demonstrated proficiency in:+ Excellent verbal, written, and interpersonal communication skills+ Strong organizational and attention to detail skills+ Strong computer skills including Microsoft Office Word, Excel, PowerPoint and Outlook. Experience with SharePoint and Salesforce is preferred+ Strong initiative and self-motivationAbility to:+ Professionally handle confidential information+ Multitask efficiently and prioritize appropriately+ Demonstrated ability to work effectively in a team setting or work; independently when needed+ Interact with people of substantial financial meansEducation and/or experience:+ Minimum 3 years of administrative experience+ Prior successful experience in building relationships and working effectively with a team while managing multiple projects.ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVECOMPENSATION AND BENEFITS PACKAGE, TOO? We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

Keywords: Alliance Defending Freedom, Scottsdale , Administrative Assistant II, Development Support, Administration, Clerical , Scottsdale, Arizona