Executive Administrative Assistant

Company: W.R. Berkley Corporation
Location: Scottsdale
Posted on: May 16, 2022

Job Description:

Company Details
Berkley Aspire is passionate about making excess and surplus lines business easy to transact. We differentiate ourselves by continually innovating to bring market-leading technology and services to our agents and their clients. From direct bill with installments, to not requiring renewal applications for 80% of our small business policies, we focus on making it easy, expeditious, and efficient for agents and consumers.
Berkley Aspire writes from small, minimum premium, policies to accounts over six figures. We offer General Liability, Property, Inland Marine and Excess policies through Berkley appointed agencies in 49 states.
Responsibilities
The Executive Administrative Assistant provides general clerical and administrative support to the company's executive level management team.
Specific Duties

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• Under general direction from the executive level management team prepare presentations, memoranda, word processing, spreadsheets, organization charts, etc. Prepare departmental meeting minutes. Responsible for sorting and delivering mail. Responsible for ordering office supplies. Responsible for reception and telephone duties. Assist with appointment and meeting scheduling. Coordinate and process monthly expense reports. Make meeting and travel arrangements for the executive level management team. Prepping, logging, and depositing premium payments for Accounts Receivables. Various special projects monthly/quarterly as directed by executive level management team. Perform other clerical duties as needed, such as filing, photocopying and scanning.
  
  May perform other functions as assigned.
  Qualifications
  High school diploma (or equivalent); plus an associate's degree or its equivalent of at least five years of experience in the field or in a related area.
  
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  • Minimum of five years of experience in an executive administrative assistant role. Excellent PC skills, working knowledge of Microsoft Office product suite. Excellent verbal and written communication skills Ability to take initiative and use judgement in determining priorities Ability to maintain a high level of confidentiality Entrepreneurial qualities, such as trying innovative solutions, resiliency to change and recognizing what is most important to get done. Ability to establish and maintain effective and cooperative working relationships Ability to work independently and in a team environment. Ability to communicate effectively. Demonstrated strong written and verbal communication skills.
    
    Berkley Core CompetenciesAccountabilityCommunicationCustomer Focus and TeamworkFlexibilityInnovation and Initiative
    Must be fully vaccinated and remain fully vaccinated against COVID-19*, unless prohibited by law. The Company is an equal employment opportunity employer.
    
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    • Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration.
      
      Additional Requirements
      
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      • While performing the duties of this job, the employee is typically required to sit and talk or hear. The employee is infrequently required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job typically includes close vision, occasional use of depth perception, and infrequent need for distance vision, color vision, and ability to adjust focus. The noise level in the work environment is usually moderate. Most functions of this position are completed while sitting at one's desk and working on a computer. Responsibilities The Executive Administrative Assistant provides general clerical and administrative support to the company's executive level management team. Specific Duties Under general direction from the executive level management team prepare presentations, memoranda, word processing, spreadsheets, organization charts, etc. Prepare departmental meeting minutes. Responsible for sorting and delivering mail. Responsible for ordering office supplies. Responsible for reception and telephone duties. Assist with appointment and meeting scheduling. Coordinate and process monthly expense reports. Make meeting and travel arrangements for the executive level management team. Prepping, logging, and depositing premium payments for Accounts Receivables. Various special projects monthly/quarterly as directed by executive level management team. Perform other clerical duties as needed, such as filing, photocopying and scanning. May perform other functions as assigned.
        

Keywords: W.R. Berkley Corporation, Scottsdale , Executive Administrative Assistant, Administration, Clerical , Scottsdale, Arizona