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Office Manager

Company: KBE Building Corp
Location: Scottsdale
Posted on: May 16, 2022

Job Description:

Job DescriptionSalary: $50,000 - $65,000Why KBE Building Corporation? KBE's mission of Building Excellence Together guides all that we do. It is founded on open, collaborative communication with our clients, design partners, contractors and employees and exemplified by our four core values: Dedication / Innovation / Integrity and Pride.Key Responsibilities and Essential Functions:Included but not limited to the following: All other duties may be assigned.Office Administration (to include Human Resource support as outlined below and as needed):· Maintain inventory/ track computers (laptops/ desktops/tablets, hardware/ software), phones, and office keys by coordinating this with the IT department · Responsible for ordering and maintaining inventory of office/kitchen supplies and equipment for office and field trailers;· Coordinate and order office equipment, track equipment maintenance agreements;· Prepare/Track UPS/ Fed Ex package preparation; mail out items as needed. Manage user accounts, creating new users, resetting passwords, etc.;· Distribute office mail and parcels· Coordination of meetings (on and off-site) as needed;· Assist HR with scheduling new hire orientation and training sessions, assist with tracking applicants that were submitted and need to be set up for interviews· Order lunches as needed;· Food setup for meetings (monthly/as needed) · Travel (Daily, Weekly, Monthly): travel for operations staff· Building maintenance (as needed): send requests to maintenance and follow-up as needed; · Create a safety sticker templates for new jobs. Have stickers shipped out to job sites or to office for pickup. Re-fill stickers as requested by teams · Gather backup for company credit card bills / personal expenses and submit to accounting for Principal and Regional Manager· Accounts Receivable – assist with required backup;· Accounts PayableScheduling Meetings and maintaining calendars:· Send email reminders for report information· Maintain calendars for Manager as well as Operations vacation calendar and distribute weekly· Schedule and distribute agenda for AZ staff meetings with attachments. Keep meeting notes and distribute to all attendees. Project Related/Project Coordination Tasks:· File project documents including but not limited to subcontract agreements, purchase orders, fully executed subcontractor change orders, and meeting minutes as needed;· Print monthly reports at beginning of each month;· Access reports and assist in collecting forms and enter into system;· Collect Worker Certification and Eligibility Affidavits and enter into Viewpoint;· Review and process credit applications and eligibility affidavits;· Maintain project files and archives, including Spec Library (warranty/closeout manuals);Additional Responsibilities:· Assist with review and research of licensing and filing requirements for various states and municipalities.· Support Philanthropic efforts, working with Marketing and Business Development as needed· All other duties as assignedTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associates or bachelor's degree in Communications, Business, or similar preferred, and/or 3+ years in an administrative or support role
  • MS Office suite, specifically Excel and Organizational skills
  • Ability to type with accuracy
  • Construction or similar industry experience highly preferred
  • Excellent attention to detail
  • Effective interpersonal communication skills, negotiation skills, organizational/time management skills a must

Keywords: KBE Building Corp, Scottsdale , Office Manager, Administration, Clerical , Scottsdale, Arizona

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