Administrative Specialist Sr (2 Positions Available)

Company: Maricopa Community College District
Location: Scottsdale
Posted on: March 11, 2023

Job Description:

Administrative Specialist Sr (2 Positions Available)

Job ID: 317741
Location:
Full/Part Time: Full Time
Regular/Temporary:

Hiring Salary Range

$18.09 - $23.52/per hour DOE

Grade

110

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers
  
  Campus Statement
  
  Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.
  
  We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.
  
  At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.
  
  Benefits
  
  The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
  
  Benefits & Perks Options
  
  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities
  • Public Service Loan Forgiveness
    
    Job Summary
    
    Scottsdale Community College (SCC) is looking for two full-time, Administrative Specialist Seniors for two different academic departments. The positions will provide advanced administrative office support, secretarial support, and/or program coordination activities.
    
    Responsibilities include, but are not limited to, overseeing the daily operations of the department along with serving our student population. Main functions include supporting class schedule build, purchasing, reception, fiscal management, maintaining department records and files, creating complex documents and reports, serving as a liaison with internal and external customers, creating and overseeing marketing for the department.
    
    The role requires interpersonal skills, listening skills, flexibility, and the ability to problem-solve as a member of a team.
    
    To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of partial remote work depending on business needs.
    
    Please read the "How to Apply" section to avoid incomplete application materials.
    
    Essential Functions
    
    35% - Communicates with and supports students, faculty, staff, administration, vendors and members of the community regarding policy/procedural events or program information; receives and responds to inquiries and information requests, resolving issues or referring requests to the appropriate resource. Provides strong customer service of assigned systems or service area and provides technical assistance and specialized administrative office support
    
    30% - Coordinates with the department chair and department team members to prepares and maintain class schedules, coordinate calendars, researches and makes travel arrangements; provide administrative support to the department; related to meetings, events, or office services; assists with research, gathers information, and coordinates activities; provides administrative support of projects, programs, or services. Creates documents, reports, correspondence, and/or other communication materials and oversees the maintenance of files, records, database information, and documentation related to assigned area and according to established procedures
    
    20% - Monitors and coordinates department services including but not limited to: assists with budget preparation, monitors and tracks budgets, funding, and expenditures, creates purchase orders and requisitions, coordinates the inventory and replenishing of office supplies and office equipment maintenance services.
    
    10% - Researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area; designs and formats complex documents; and composes original documents, correspondence and presentations
    
    5% - Provides training and orientation to other staff and adheres to applicable policies and procedures. Performs other duties as assigned
    
    Minimum Qualifications
    
    Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
    
    OR
    
    High School Diploma or GED and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
    
    Desired Qualifications
    
  • One or more years working with scheduling systems.
  • One or more years of experience purchasing and maintenance of office supplies.
  • Excellent written skills as evidenced by application documents.
  • Two (2) or more years' experience in multiple types of technology including: MS Office (Word, Excel, and PowerPoint), Google Drive, Google Calendar, and video conferencing.
  • Two (2) or more years' experience working in an administrative role in higher education
  • Two (2) or more years' experience providing customer service and maintaining confidentiality protocols.
  • Two (2) or more years' experience working with departmental budgets.
  • Experience coordinating logistical information, e.g., coordinating events and meetings involving many people, facilities, or supplies.
    
    Special Working Conditions
    
    • Travel to campus during the interview/selection process will be at the candidate's own expense.
    • Will be required to travel or be assigned to all MCCCD locations.
    • May be required to work evenings and weekends.
    • May require prolonged periods of sitting and viewing a computer screen.
    • May be required to lift or carry up to 25 lbs.
    • This position requires a physical presence on campus with possible partial remote work depending on business needs to best serve the students, department and college.
      
      How to Apply
      
      Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.
      
      Additional materials will not be accepted after the job posting has closed.
      
      Missing materials or incomplete employment history will not be considered.
      
      Please ensure your materials clearly provide the following information.
      
      • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
      • Indicate whether former or current employment is Full-Time or;
      • Part-Time employment (must include number of hours worked)
      • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
      • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
        
        Posting Close Date
        
        This posting has been updated to Open Until Filled
        
        First review date January 8, 2023
        
        Applications received after the first review may not be screened.
        
        EEO Information
        
        Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
        
        Title IX
        
        Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
        
        The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
        
        Clery Act
        
        The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act
        
        
        To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=317741&PostingSeq=1
        
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Keywords: Maricopa Community College District, Scottsdale , Administrative Specialist Sr (2 Positions Available), Administration, Clerical , Scottsdale, Arizona