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Event and Catering Coordinator

Company: East Side Cafe
Location: Scottsdale
Posted on: March 17, 2023

Job Description:

The Events -and Catering Coordinator under supervision of the General Manager will work to market, and plan reception and social events for internal and external clients while maximizing revenues and client. Duties will also include helping prepare for events and putting together banquet checks and orders and assisting with front and back of house responsibilities of the caf-- and guest satisfaction.
- Essential Functions:

  • Ensures the accurate and timely flow of information, superior levels of performance and dependable and friendly service to external and internal clients.
  • Supervise the planning and coordination of meetings and events, and guest room related activities (related to assigned group), to ensure the obligations by the hotel and client are met with satisfaction.
  • Act as liaison between Sales and the Operations Team by disseminating appropriate information as it relates to the meeting and/or event.
  • Maintain strong client relations and ensure that meeting/event specifications are communicated and executed for a successful meeting experience.
  • Organize and conduct pre/post meetings with assigned groups.
  • Effectively upsell throughout the pre-meeting/event and event phase, to include food and beverage, amenities, audiovisual and special request services.
  • Responsible for setting up master billing and reviewing accounts for accuracy during and after event execution.
  • Ability to multi-task multiple meetings/and or events simultaneously and at different planning stages. Identifies operational challenges/and or opportunities related to meeting and/or event and develops seamless solutions.
  • Actively engaged in the daily operations of the East Side Caf--
  • Other duties as assigned by Manager
    - Physical Requirements: These physical demands represent the physical requirements necessary for an associate to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable individuals with disabilities to perform the described essential functions of the position. Travel: Local and regional travel is required resulting in overnight trips. This position requires the successful candidate to have a valid Driver's license. The successful candidate would have to provide proof that s/he has a valid driver's license upon being hired. - Qualifications, Education, Experience, Skills, and Abilities:
    • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Mail Merges, Email and Web searches.
    • Excellent interpersonal skills both in person and by phone with high level of professionalism to deal effectively with all types of personalities.
    • Superb organizational skills - ability to prioritize, multi-task, direct and solve problems effectively without little supervision.
    • Highly enthusiastic and self-motivated.
    • Time management and ability to prioritize projects.
    • Ability to handle conflict resolution to ensure client expectations have been met.
    • Ability to fully deliver on guests' expectations.
    • Eye for detail to ensure all spaces and set ups are worthy of a distinct, sophisticated events campus.
    • Ability to stay current and fresh with industry trends to provide our clients with progressive ideas that have "wow factor" for their event.

Keywords: East Side Cafe, Scottsdale , Event and Catering Coordinator, Hospitality & Tourism , Scottsdale, Arizona

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