Event and Catering Coordinator
Company: East Side Cafe
Location: Scottsdale
Posted on: March 17, 2023
Job Description:
The Events -and Catering Coordinator under supervision of the
General Manager will work to market, and plan reception and social
events for internal and external clients while maximizing revenues
and client. Duties will also include helping prepare for events and
putting together banquet checks and orders and assisting with front
and back of house responsibilities of the caf-- and guest
satisfaction.
- Essential Functions:
- Ensures the accurate and timely flow of information, superior
levels of performance and dependable and friendly service to
external and internal clients.
- Supervise the planning and coordination of meetings and events,
and guest room related activities (related to assigned group), to
ensure the obligations by the hotel and client are met with
satisfaction.
- Act as liaison between Sales and the Operations Team by
disseminating appropriate information as it relates to the meeting
and/or event.
- Maintain strong client relations and ensure that meeting/event
specifications are communicated and executed for a successful
meeting experience.
- Organize and conduct pre/post meetings with assigned
groups.
- Effectively upsell throughout the pre-meeting/event and event
phase, to include food and beverage, amenities, audiovisual and
special request services.
- Responsible for setting up master billing and reviewing
accounts for accuracy during and after event execution.
- Ability to multi-task multiple meetings/and or events
simultaneously and at different planning stages. Identifies
operational challenges/and or opportunities related to meeting
and/or event and develops seamless solutions.
- Actively engaged in the daily operations of the East Side
Caf--
- Other duties as assigned by Manager
- Physical Requirements: These physical demands represent the
physical requirements necessary for an associate to successfully
perform the essential functions of the position. Reasonable
accommodation can be made to enable individuals with disabilities
to perform the described essential functions of the position.
Travel: Local and regional travel is required resulting in
overnight trips. This position requires the successful candidate to
have a valid Driver's license. The successful candidate would have
to provide proof that s/he has a valid driver's license upon being
hired. - Qualifications, Education, Experience, Skills, and
Abilities:
- Proficient using the latest versions of Microsoft Word, Excel,
PowerPoint, Mail Merges, Email and Web searches.
- Excellent interpersonal skills both in person and by phone with
high level of professionalism to deal effectively with all types of
personalities.
- Superb organizational skills - ability to prioritize,
multi-task, direct and solve problems effectively without little
supervision.
- Highly enthusiastic and self-motivated.
- Time management and ability to prioritize projects.
- Ability to handle conflict resolution to ensure client
expectations have been met.
- Ability to fully deliver on guests' expectations.
- Eye for detail to ensure all spaces and set ups are worthy of a
distinct, sophisticated events campus.
- Ability to stay current and fresh with industry trends to
provide our clients with progressive ideas that have "wow factor"
for their event.
Keywords: East Side Cafe, Scottsdale , Event and Catering Coordinator, Hospitality & Tourism , Scottsdale, Arizona
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