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Company: Ultimate Software
Location: Scottsdale
Posted on: September 6, 2020

Job Description:

The Payroll Specialist performs payroll-related functions, including payroll processing, payroll tax compliance, automated timekeeping systems and payroll reporting in a multi-site, multi-state, high-volume environment. The Payroll Specialist provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes and reporting.

Here at Ultimate Software, we truly put our people first. We strongly believe in teamwork, and we encourage and trust our people to reach higher, learn more, and live up to their potential. Ultimate is ranked #1 on Fortune's Best Places to Work in Technology for 2020 and #2 on the 100 Best Companies to Work For list in 2020. Ultimate is also ranked #2 on Fortune's 75 Best Workplaces for Women and #9 on its Best Workplaces for Diversity list. Learn more about US

Primary/Essential Duties and Key Responsibilities:

  • Performs payroll-related functions including but not limited to payroll processing, audits and maintenance
  • Processes payroll(s) for multi-frequency Managed Services clients as scheduled
  • Performs file imports into payroll system from various sources and reviews and verifies payroll data in a timely manner
  • Prepares off-cycle payrolls and manual checks as necessary
  • Escalates non-routine inquiries and issues to Team Lead or Manager
  • Builds strong partnership with clients by providing superior service
  • Identifies areas of client dissatisfaction and proposes solutions and coordinates with Team Lead or Manager to resolve
  • Develops and maintains awareness of SSAE16 requirements and accountable for compliance of each task performed
  • Maintain discretion and professionalism with team members and clients
  • Attends and/or facilitates regular client calls
  • Serve as first point of contact for projects, tasks or issues
  • Quarter End, Year End, and Open Enrollment assistance and task execution

    Required Qualifications:

    Knowledge, Skills and Abilities

    • Quickly and easily adapts to change and shifting priorities with enthusiasm
    • Actions and words consistently provide positive motivation and influence to their team and other teams within UMS
    • Understands priorities and what is most important to both internal and external customers
    • Eagerly meets business opportunities and challenges head-on
    • Leads by example
    • Proficient report writing capabilities
    • Experience with large corporate payroll processing that includes exposure to benefits and 401(k)
    • Knowledge of multi-state payroll tax laws
    • Knowledge of Canadian payroll laws preferred
    • Detail oriented, exhibiting strong organizational, problem-solving, and analytical skills
    • Proficient using the Microsoft Office Suite of software to include Outlook, Word and Excel
    • Ability to analyze and resolve problems through effective customer service interface and communication
    • Ability to understand and follow written and verbal instructions
    • Ability to deal effectively with a diversity of individuals at all organizational levels
    • Coordinate multiple tasks simultaneously

      Experience, Education, Certification, License and Training

      • Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience
      • FPC/CPP Certification preferred

        This job description has been written to provide an accurate reflection of the current job and to include the general nature of work performed. It is not designed to contain a comprehensive detailed inventory of all duties, responsibilities, and qualifications required of the employees assigned to the job. Management reserves the right to revise the job or require that other or different tasks be performed when circumstances change.

        Ultimate Software will reasonably accommodate employees with disabilities as defined by the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) and other appropriate statutes. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company's online employment application, please

        Beware of phishing or suspicious messages that appear to come from a trusted or known source and that asks for personal information, account information or requests that you send money to cover expenses associated with a job or otherwise. Ultimate Software does not ask for this information from our job applicants or candidates and never asks for any applicant or candidate to send money.

        It has come to our attention that some people have been contacted online by persons impersonating job recruiters for Ultimate Software. These fraudulent"recruiters" have used Gmail accounts to contact, and have requested personal information, such as depositing a check to purchase work-related supplies. These are not legitimate recruiters or job offers, and do not represent Ultimate Software. To safely apply for and view open positions at Ultimate Software, please click"Apply" and follow the instructions. Note that our recruiter emails always come from an official email address.

        If you suspect you have been the victim of this or a related fraud, immediately contact your financial institution, and then file a complaint with the FBI's Internet Crime Complaint Center at If you shared other personal or sensitive information, you may need to take additional actions relative to what was shared. Your local law enforcement department may also be able to assist. For any general security related questions regarding Ultimate, feel free to email


Keywords: Ultimate Software, Scottsdale , PAYROLL SPECIALIST, Human Resources , Scottsdale, Arizona

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