Smartsheet Information Technology Project Coordinator
Company: IMPACT Technology Recruiting
Location: Scottsdale
Posted on: April 25, 2024
Job Description:
Note: Must be local to Phoenix, AZ - out of state candidates
will not be considered for this role. No C2C/Subvendor candidates
will be considered. The IT Project Coordinator is responsible for
supporting the PMO Organization. This will be accomplished through
oversight, tracking, reporting, driving results of the pillar
intake process, operational portfolio process, as well as PMO tools
administration and reports automation in accordance with the PMO
processes and guidelines. In addition, this role will help to
promote adherence of project tasks or the scrum team's work to
remain on time and according to the plan.This position reports to
the Senior Director, Technology PMO & Strategy and is an individual
contributor with no direct reports. Regularly interacts with fellow
members of the PMO Team, scrum teams, and other internal
stakeholders.PRIMARY DUTIES AND ACCOUNTABILITIESPillar Intake
Process Support & Tracking:
- Responsible for the consolidated tracking, reporting and
regular status updates to the Business Stakeholders and Discovery
Teams on new and backlog intake requests to keep everyone apprised
on the progress.
- Setting and driving milestones to ensure adherence to intake
process SLAs.
- Responsible for an intake request transition to Delivery Teams
if a request is deemed as an enhancement.
- Keeps project requests within the intake tool up to date with
correct statuses and progress notes as well as scheduling meetings
to maintain delivery schedule.
- Assists with status reporting automation, where
applicable.Reporting Metrics & Automation:
- Creates projects in Smartsheet tool and ensures ongoing
maintenance for project records are up to date.
- Automates and streamlines new and existing PMO reporting in
Smartsheet related to individual project reports and/or rolled up
PMO Dashboards.
- Develops and automates reporting metrics for project success
criteria and progress measurements related to cost trends, project
status trends, schedule deviations, risks/issues, etc.Operational
Portfolio Support
- Oversees the Operational Portfolio process including project
submission, scoring and approval, and portfolio delivery
health.
- Provides project coordination/oversight, timeline development
and tracking, issue tracking & resolution, communication, and
reporting to various Technology Domains on key priority technology
operational initiatives.
- Develops and automates reports that bring transparency to the
Operational Portfolio and assists Technology Leadership with
decision making.Program Management Support
- Assists PMs in developing the initial project schedule and/or
sprint release plan, making certain that all scheduling conflicts
and/or team dependencies are identified and resolved. Communicates
between various teams, setting times and dates for meetings and/or
scrum ceremonies to keep on schedule, and relaying any risks/issues
with timelines, budgets and/or dependencies to the Program Manager.
Assists Program Managers with coordinating implementation of
mitigation plans and solutions in partnership with the impacted
stakeholders. Assists Program Managers with producing or updating
specific metrics/reports required for program status
communicationSKILLS, EDUCATIONAL BACKGROUND AND EXPERIENCE
- Bachelor's Degree in Computer Science, CIS, MIS, Business or
related field from a four-year college or university or equivalent
education and/or work experience.
- Knowledge of the function of the PMO and various project
management methodologies including waterfall, iterative, scrum,
Kanban, etc.
- Self-motivated and self-starter.
- Proficiency with MS Office Suite, (including Project, Visio,
Word, Outlook, PowerPoint, and Excel)Skills
- Strong verbal, written, listening and communication
skills.
- Strong organizational skills, analytical skills,
problem-solving skills, and time management skills.
- Strong interpersonal skills, collaboration skills, and
demeanor.Abilities
- Ability to proactively manage and prioritize multiple
tasks
- Ability to be flexible, set priorities and meet project
deadlines in a changing environment for self as well as the
team.
- Ability to develop competencies in automation and report
creation with preferred experience in Smartsheet.
- Ability to write policies and procedures for enterprise
adoption.
- Ability to work effectively in a team-oriented environment,
both independently and collaboratively.
- Ability to develop strong agile and traditional project
management skills.
- Ability to learn new PMO administration tools and to increase
project management knowledge, techniques, strategies, and
methodologies.
Keywords: IMPACT Technology Recruiting, Scottsdale , Smartsheet Information Technology Project Coordinator, IT / Software / Systems , Scottsdale, Arizona
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