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Sr. Executive Assistant

Company: Robert Half
Location: Scottsdale
Posted on: January 12, 2021

Job Description:

Ref ID: 00210-0011658761Classification: Sr. Executive AssistantCompensation: $23.75 to $27.50 hourlyWe are looking for an amazing Executive Assistant to join our team!!Position Summary:Reporting directly to the GENERAL PARTNER, the Executive Assistant to the GENERAL PARTNER provides executive, administrative, and development support to the GENERAL PARTNER, as well as the Leadership Team and providing HR support. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the GENERAL PARTNER. The Executive Assistant organizes and coordinates executive outreach and external relations efforts; and oversees special projects.Essential/Primary Responsibilities:Executive Support1. Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.2. 3. Communicates with the general staff on the GENERAL PARTNER's behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with The Leadership Team.4. 5. Supports GENERAL PARTNER in his/her external commitments, including service on external boards, committees and other groups.HR SupportAdministratively supports HR (recruiting support, documents formatting, and other administrative tasks), drafts emails and other correspondence as directed.Board Support and LiaisonServes as the GENERAL PARTNER's administrative liaison to other companies and assists with Board activities, which include coordinating semi-annual meetings and dinners; semi-annual staff lunches/receptions; arranging hotel accommodations for out-of-town visitors; processing travel reimbursement requests; and compiling, assembling, and distributing meeting materials. Management LiaisonParticipates as an adjunct member of the Leadership Team including assisting in scheduling, attending meetings. Represents the GENERAL PARTNER in designated meetings as required.Secondary Responsibilities:--- - Performs other duties as assigned.--- - Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting packages and other deliveries, and greeting and signing in visitors/guests.Accountabilities--- - Position reports to the GENERAL PARTNER and works directly with all partners, staff and external executives. --- - Works directly with senior level staff and HR both internally and externally.Experience & Education:--- - Bachelor's degree or equivalent experience required. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.--- --- - Five to ten years providing support for upper-level management.Skills & Abilities:--- Strong interpersonal skills and the ability to build relationships with staff, board members, and external partners.--- - Proficiency in Windows, including MS Word, EXCEL and PowerPoint.--- - Ability to conduct research and present data in a succinct and well-written manner.--- - Ability to work independently and with professional discretion.--- - Excellent writing, editing, grammatical, organizational skills.--- - Ability to work with a broad range of people including Board members, staff, colleagues of the GENERAL PARTNER and staff, and others.---- Excellent management, time-management, and problem-solving skills.Job Requirements:Assistant, Assistant, Daily Schedule, Meeting Schedule, Schedule Appointments, Schedule MeetingsOfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.When you work with us, you're working with the best. has been recognized as one of FORTUNE's "Most Admired Companies" every year since 1998 and was named to Forbes' inaugural list of America's Best Temporary Staffing Firms.Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.-- 2020 OfficeTeam. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (www.roberthalf.com/terms-of-use).

Keywords: Robert Half, Scottsdale , Sr. Executive Assistant, Other , Scottsdale, Arizona

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