Posted on: June 7, 2021
The Transwestern companies together comprise a privately held,
diversified real estate services, investment management and
A unique approach underlies our success. We do business
differently by empowering our team members with the resources and
independence to deliver extraordinary results to our clients. It's
simple. We start with hiring hard-working, smart, genuinely good
people, and organize them in collaborative cross-functional teams.
We give them the support to outperform and the freedom to take
ownership as they work to exceed our clients' expectations. We do
business differently, and that makes us Transwestern.
The Property Administrator is responsible for working directly
with the Property Manager in performing clerical and administrative
assignments for the assigned properties/projects.
It is the responsibility of the Property Administrator not only
to exhibit legendary customer service when communicating with
tenants, prospective tenants, owners, and vendors but to focus on
productivity and results.
Provide full administrative support including phone support,
typing, reports, filing and distribution of correspondence.
Schedule and coordinate meetings/special events as
Assist in lease administration activities including lease set
up, administer lease changes, generate reports, etc.
Prepare and coordinate bid proposals and service contracts and
Maintain lease and property files.
Track and file HVAC contracts and insurance certificates.
Maintain follow-up system for expiration.
Assist with monthly and quarterly management reports as well as
annual budget preparation.
Transcribe contracts, leases, proposals, addendums, side
letters, exhibits, correspondence, etc.
Prepare financial spreadsheets.
Order and maintain adequate stock of office supplies.
Greet tenants, prospective tenants, vendors, and guest.
Notify participants of meetings, and their responsibilities and
any changes in plans or schedules.
Order tenant door plaques and directory strips; maintain
Prepare and distribute tenant move-in packages; order tenant
gifts as needed.
Maintain parking/building access card records.
Invoice tenant rebills (meter readings, HVAC, etc.).
Maintain tenant contact, vendor contact list, and insurance
Promote and foster positive relationships with tenants and
- Additional duties assigned by the Property Manager.
A high school diploma or GED equivalent (college courses
At least 0-2 years of clerical, administrative duties (real
estate experience is a plus).
Must have intermediate to advanced MS 365 Word, Excel and
Argus, accounting software such as MRI or Skyline proficiency
Ability to keep information strictly confidential.
Strong desire to succeed in an entrepreneurial environment.
Must be able to handle multiple projects, changing priorities
and a continually heavy workload.
Exceptional oral and written communication skills.
- Strong customer service orientation.
APPLY TODAY to be a part of an energetic and motivated team of
Transwestern offers an exciting work environment, competitive
salary and excellent benefits, which include medical, dental and
vision coverage, as well as a 401(K) plan. Transwestern is an equal
opportunity employer. No agencies or phone calls please.
Keywords: Transwestern, Scottsdale , Property Administrator, Other , Scottsdale, Arizona
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