Payroll Specialist - $1,000 signing bonus
Posted on: June 11, 2021
The Payroll Specialist works with all Payroll team members and
reports to Payroll Director. Responsible for duties related to the
administration, maintenance, reconciliation and compliance of all
payroll taxes (EE & ER), wage garnishments and regulatory reporting
(BLS). The payroll specialist will work on special projects as
assigned and participate in the regular bi-weekly payroll
processing as required.
DUTIES AND RESPONSIBILITIES:
Performs all assigned duties in compliance with internal SOPs and
external regulations. Brings compliance issues to the attention of
Assures quality customer service to all customers.
Maintains good attendance and punctuality per the absence
Serve as subject matter expert on all systems that drive financial
transactions as it relates to payroll tax, payroll tax compliance
and involuntary deductions.
Responsible for all payroll tax and garnishment activities,
including compliance with local, state and federal regulations and
filing local, state and federal payroll tax returns.
Continuously look for and participate in process improvement
initiatives in operational procedures, including design and
implementation of those initiatives.
Establish and maintain positive working relationship with Payroll
team members, third-party agencies and all internal company clients
(ie; Employees, Dept Heads, etc).
Participate in Year-End W2 and 1042 form reporting.
Responsible for International employee payroll tax research,
communication, set up and maintenance. Coordinate with and advise
Human Resources Ops.
Prepares various accounting papers, reports and summaries.
Reconciles and validates data.
Coordinate with third-party vendor in the administration and
maintenance of payroll involuntary deductions and payroll tax
jurisdictions. Completes and ensures timely submission of tax
applications and updates from applied for status.
Proactively communicate any reconciling or balance issues, develop
or advise resolution plan.
Assist in consolidation, reporting and reconciling activities
related to audits, special assignments and periodic payroll
processing. Prepare balance adjustments when needed.
Participate in monthly, quarterly and annual close tasks. Prepare
monthly payroll journal entries and quarterly and annual reports
for special, state payroll tax filing and state Disability
Liaison with Legal, Accounting, and Human Resources departments
related to payroll tax reporting, reconciling and garnishment
Respond to employee and regulatory agency inquiries pertaining to
researching laws and regulations for payroll taxes, involuntary
deductions and withholding procedures thereof.
Remain current on local, state and federal laws, legislation and
regulatory ruling impacting payroll tax, garnishments and
reporting. Enforce adherence and advise management on required
Research and advise payroll staff concerning the accounting
treatment of complex transactions related to the maintenance,
adjustment and compliance of payroll taxes and garnishments.
Participate in providing special reports for senior management and
audit requests when needed.
Prepare and update monthly and quarterly Bureau of Labor Statistics
(BLS) reports for states.
May perform periodic internal audits of various payroll areas and
prepare materials for external or internal auditors.
Assist leadership in the development of payroll procedures and
Participate in system updates and configuration testing and
validation pertaining to tax management and other payroll
Performs all other duties, at the discretion of management, as
Bachelor's Degree in Accounting or Business or equivalent
experience and education may be substituted for the bachelor's
Strong knowledge of multi-state payroll, payroll tax regulations
and garnishment processing required.
Accounting or Bookkeeping experience preferred.
Understanding of six sigma process improvement and documents; and
internal/external audit requirements preferred.
CPP or FPC preferred.
Three years of related experience with multi-state payroll tax and
garnishment compliance, filing and reporting.
Experience working with Oracle Payroll and UKG Dimensions software
Experience working with an external 3rd party tax management
service (ADP, Master Tax) strongly preferred.
Must possess the skills and abilities to successfully perform all
assigned duties and responsibilities.
Must be able to maintain strict confidentiality.
Strong team player.
Proficient computer skills with current MS Office Suite technology
(Excel, Word, PowerPoint, Access), including intermediate to
advanced level spreadsheet application ability.
Ability to work effectively with all levels of staff and management
and provide consistently high levels of customer service.
Excellent communicator, both verbal and written.
An inquisitive, critical thinker with the ability to compose
reports, business correspondence and procedure manuals.
Ability to translate technical tax and regulatory language to end
users in clear and respectful manner.
Detail and process improvement oriented.
Self-starter with the ability to manage time effectively in a
Demonstrate initiative in establishing work routine without
immediate and constant supervision.
Overtime required during critical deadline times.
EEO including disability and veterans
Keywords: Vitalant, Scottsdale , Payroll Specialist - $1,000 signing bonus, Other , Scottsdale, Arizona
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