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Executive Assistant

Company: AIMS Companies, LLC
Location: Scottsdale
Posted on: November 18, 2021

Job Description:

AIMS Companies is currently searching for Dynamic Administrative Assistant/Office Manager in North Scottsdale (DC Ranch area).Primary Objective:This position is responsible or the efficient management of the corporate office and administrative duties for the CEO.Essential Duties:Typical duties include, but are not limited to:

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on CEO's behalf
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
  • Ordering office supplies and managing office inventory as well as scheduling routine office maintenance
  • Heavy travel coordinationRequirements:
    • High school diploma or GED and 3-5 years of professional office experience.
    • General knowledge of accounting principles.
    • Ability to handle high volume work with accuracy on a deadline.
    • Ability to communicate in English both verbally and in writing.
    • Construction Industry experience is a plus.
    • Advanced computer skills.
    • Proficiency in MS Office.
    • Must be authorized to work in the United States and pass a pre-employment drug screen and background check.Preferred qualifications include:
      • Conducting oneself in professional manner.
      • Detail-oriented and a quick learner.
      • Well organized, polite, and considerate.
      • Proven ability to work well with others.
      • Have a positive attitude and a good work ethic.
      • Enjoy working in a fast-paced environment and be enthusiastic about the work you do.Working Conditions:This position is not substantially exposed to adverse environmental conditions. Work is performed in a typical office environment. A variety of tasks do require the ability to lift and carry items weighing up to 20 lbs., walk without assistance, sit, bend, stoop, kneel, and stand for extended periods of time.Benefits:Benefits are available to full-time employees (30 or more hours per week).
        • Medical, dental, vision, voluntary life insurance, and voluntary short-term and long term disability insurance after 60 days.
        • Holiday pay.
        • 401(k) with company match after 1 year.Travel:Travel for this position is expected to be less than 10% per year. If you are unable to travel, you should communicate that restriction, in writing, to the Hiring Manager and ask for an exception. Exceptions are not guaranteed and will not be honored unless in writing and signed by both the Applicant and the Hiring Manager.About Aims CompaniesThe AIMS Companies is a renowned industrial and municipal cleaning and inspections company that uses state of the art equipment to provide clients a wide range of high quality services, including but not limited to, hydro-blasting, wet/dry vacuuming, industrial coatings and CCTV pipeline inspections, remediation, spill response, hydro-demolition, and transportation. Our mission is to be the safe, reliable, and secure choice that results in the best value for our customers.Company headquarters are in Scottsdale, AZ with offices throughout the Northwestern, Southwestern, Southern and Southeastern United States. At AIMS Companies we believe our diverse and talented employees are the key to our company's reputation and success.

Keywords: AIMS Companies, LLC, Scottsdale , Executive Assistant, Other , Scottsdale, Arizona

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