Police Records Clerk
Company: Salt River Pima Maricopa Indian Community
Posted on: November 22, 2021
Definition IF YOU PREVIOUSLY APPLIED FOR THIS POSITION, YOU DO
NOT NEED TO RE-SUBMIT YOUR APPLICATION Definition: Under general
supervision, performs a variety of specialized clerical and
customer service work involving data entry, retrieving and
verifying police records information and responding to requests for
information from law enforcement officers, agents of the court, and
the public. Police Records Clerk are assigned to shifts, which may
include nights, weekends, and holidays. This job class is treated
as FLSA Non-Exempt. Examples of Tasks Essential Functions:
Essential functions may vary among positions and may include the
following tasks and other characteristics. This list of tasks is
ILLUSTRATIVE ONLY and is not intended to be comprehensive list of
tasks performed by all positions in this classification. Tasks:
- Codes and inputs a variety of case and offense records into a
personal computer based records management system and maintains an
accurate and current database of criminal activities.
- Processes all requests for police reports or records, making
copies of a variety of reports for law enforcement officers, agents
of the court, and other authorized persons requesting copies.
- Processes records checks of arrest, conviction, and traffic
violations history in response to authorized requests.
- Retrieves and disseminate subpoenas to sworn personnel.
- Scans documents, files and maintains files of departmental
records including police reports, computer records and other
- Greets individuals on the phone and in person to respond to
numerous inquiries and requests.
- Collects payments and fees for records and reconciles deposits
of cash drawer.
- Fingerprint individuals with the use of electronic scanning
- Performs other job-related duties as assigned to maintain and
enhance department operation. Knowledge, Skills, Abilities and
- Knowledge of customer service and communication
- Knowledge of record keeping procedures.
- Knowledge and proper use of Business English including spelling
- Knowledge of the confidentiality requirements of police records
- Knowledge of who is authorized to receive the various types of
information available in the records systems.
- Knowledge in operating a personal computer and related
- Knowledge of SRPMIC Policies and Procedures and police
department Operation Orders
- Skill in establishing and maintaining effective working
relationships with law enforcement employees, agents of the court,
and the public.
- Skill in understanding and following complex written and verbal
instructions and procedures.
- Skill in operating a variety of standard office equipment
- Ability to respond appropriately to requests and inquiries in a
tactful and courteous manner.
- Ability to perform multi-tasks with numerous
- Ability to accurately proofread numerical and text data.
- Ability to communicate clearly and concisely both orally and in
writing. Minimum Qualifications Qualifications: Education &
Experience: Graduation from high school or GED equivalent and
experience equivalent to one (1) year of full time office/clerical
support work; or completion of a post high school course in Office
Practices, General Business, or closely related area. The ideal
candidate should be able to type 35 wpm NET. Special
Qualifications: Successful completion of Police Department
background investigation and polygraph. Equivalency: Any equivalent
combination of education and experience that will allow the
applicant to satisfactorily perform the duties of the job may be
considered. Special Requirements Positions in this job class are
subject to working a rotating schedule which may include nights,
weekends and holidays. Prior to hire as an employee, applicants
will be subject to drug and alcohol testing. Will be required to
pass a pre-employment background/fingerprint check. Employees are
subject to random drug and alcohol testing. "SRPMICis an Equal
Opportunity/Affirmative Action Employer" Preference will be given
to a qualified Community Member, then a qualified Native American
and thenother qualified candidate. In order to obtain consideration
for Community member/Native American preference,applicantmust
submit a copy ofTribal Enrollment card or CIB which indicates
enrollment in a Federally Recognized Native American Tribe by one
of the following methods: 1) attach toapplication 2) fax (480)
362-5860 3) mail or hand deliver to Human Resources. Documentation
must be received by position closing date. The IHS/BIAForm-4432 is
not accepted. Your Tribal ID/CIB must be submitted to
Keywords: Salt River Pima Maricopa Indian Community, Scottsdale , Police Records Clerk, Other , Scottsdale, Arizona
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