Contracts Administrator

Company: Early Warning Services
Location: Scottsdale
Posted on: November 22, 2022

Job Description:

Come build the next-gen fintech at Early Warning, network operator of Zelle -, where we're relentlessly focused on empowering prosperity in all its forms.

From fast money movement for over 100 million people who can access Zelle - directly through their banking app to new account opening and beyond - we make a difference in the lives of consumers and businesses every day and enable them to live their best financial lives. And we're only getting started.

With new state-of the-art offices in Scottsdale, AZ (Headquarters) and Chicago, IL - plus a growing presence in San Francisco - we're entering our next big chapter. We focus all hiring efforts in a few states and within driving distance of an office location to enable in-person collaboration when and where possible. Priority hiring locations are Scottsdale, AZ, Illinois, NY tri-state metro area (New Jersey, New York and Connecticut) and San Francisco, CA. On exception we will hire in secondary locations such as District of Columbia, Florida, Georgia, Maryland, Nevada, North Carolina, South Carolina, Texas and Virginia. We are not actively recruiting in Colorado, Rhode Island or Washington.

People matter to us, so we think our best work is done when we're together, in-person. From informal interactions, to sharing ideas, to mentoring and beyond. We also believe in workplace flexibility and empowering teams to determine the rhythm of work to create an inclusive culture. Through the power of innovative collaboration, we offer hybrid and (when necessary) virtual ("remote") workplace models.

Join us and make your mark on what's next in fintech.

\*Applicants must be authorized to work for any employer in the United States. We are unable to sponsor an employment Visa for this position.

*Overall Purpose*

This individual is a member of the Legal - Contracts Administration Department. The position is responsible for the preparation and administration of Sales and Procurement contracts (and associated documents), reviewing contracts and their terms for completeness and for compliance with Company policies and procedures, routing contracts and documents, and entering key contract terms into the contract management system. The position is also responsible for processing and/or answering internal staff questions, training internal staff on the contract management system, communicating tools and resources for internal staff reference and use.

*Essential Functions*

* Responsible for various elements of the contract process starting with inception through completion, including but not limited to monitoring Contract requests, status, facilitating workflow and preparing contracts for signature.
* Draft, review and prepare certain agreements (including NDA's and Amendments) with key contract terms for review by attorneys.
* Review internal approvals and other processes to ensure all contract requirements and policies are satisfied.
* Extract key data elements from contracts for entry into contract management system.
* Review, scan and index completed contracts and required supporting documentation into contract management system, and request further documentation from the other party as required by the contract.
* Researches and responds to internal questions regarding contract terms.
* Provides general support to internal attorneys as it relates to contracts.
* Support the company's commitment risk management and protecting the integrity and confidentiality of systems and data.

*Minimum Qualifications*

* High School Diploma or equivalent.
* Demonstrable 3 or more years' experience doing Contracts Administration in a Corporation, Corporate Law Department or Law Firm.
* Experience with an electronic platform based contract life cycle management system and/or electronic signature platform, preferably Salesforce and DocuSign
* Understanding of sales and/or procurement contract terms and contract administration practices.
* A commitment to details. Very detail oriented with excellent organizational and problem solving skills.
* Effective written, verbal and interpersonal skills.
* Strong computer operation skills, including strong proficiency in all facets of Microsoft Office/Word.
* Ability to work directly with senior management, various business unit staff, internal attorneys and other legal department staff.
* Ability to work in a fast-paced environment while managing multiple priorities and deadlines.
* Ability to represent the company and legal department in a professional manner and maintain confidentiality of sensitive information.
* Background and drug screen.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

*Preferred Qualifications*

* Two (2) years Associates Degree or higher.
* Understanding of sales and procurement contract terms and contract administration practices.
* Additional related legal experience preferred.
* Microsoft SharePoint, Salesforce, DocuSIgn.

*Physical Requirements*

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

Some of the Ways We Prioritize Your Health and Happiness

* Healthcare Coverage ----Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
* 401(k) Retirement Plan ----Featuring a 100% Company Safe Harbor Match on your first 5% deferral immediately upon eligibility.
* 12 weeks of Paid Parental Leave
* Paid Time Off - Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays
* Maven Family Planning - provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page herefor the latest.

\*Unlimited Time Off available to regular, full-time exempt roles only. Our team can share more during the interview process!

_*Early Warning Services is an Equal Opportunity employer. All qualified applicants and employees will receive consideration for employment without regard to race, color, religion, religious creed, ethnicity, ancestry, national origin, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, citizenship, ancestry, disability, veteran status, genetic information or any other characteristic protected by law.*_

Job Type: Full-time

Pay: $39,609.53 - $103,671.58 per year

Benefits:
* 401(k)
* Flexible spending account
* Health insurance
* Health savings account
* Paid time off
* Parental leave
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday

Work Location: Hybrid remote in Scottsdale, AZ 85250%58047475%

Keywords: Early Warning Services, Scottsdale , Contracts Administrator, Other , Scottsdale, Arizona