Accounting Assistant

Company: A.R. Mays Construction
Location: Scottsdale
Posted on: January 27, 2023

Job Description:

MAJOR FUNCTIONThe Accounting Assistant is responsible for insuring all general and administrative accounting is completed in accordance with A.R. Mays established policy and procedures. The Accounting Assistant provides support to the administrative team.GENERAL AND ADMINISTRATIVE ACCOUNTING1) ACCOUNTS PAYABLE INVOICESReviews and processes all non-job overhead related invoices weekly for multiple entities. Attach necessary quotes and approvals as needed. Reconciles any past due statements.2) CREDIT CARDSReviews and processes credit card statements for all entities.3) CELL PHONESMaintains the company cell phone accounts. Reviews and processes the monthly statements and enters into accounting software.4) PRINTING/INSURANCE/OTHER DIRECT COSTCollects and records all printing costs monthly. Enters data into accounting software.OTHER DUTIES1) PHONESAssist Administrative Assistant with answering and transferring phone calls. Cover phones on all breaks and during Administrative Assistant PTO.2) ADMINISTRATION BACKUPWorks in conjunction with Administration to ensure that office operations are running smoothly. Cover front desk when Administrative Assistant is on PTO.3) DUTIES FROM CONTROLLER/ASSISTANT CONTROLLERComplete verbal/email requests from the Controller and Assistant Controller in the appropriate time period.4) ACCOUNTS PAYABLE EMAILCheck the AP email account on a daily basis. Print or forward emails to the appropriate Accountant. Communicate to vendors on status of payments.5) MAILOpen and sort mail. Scan in checks as received. Distribute mail to appropriate party.6) OUTSIDE BUSINESS NEEDSRun errands as assigned and requested.BENEFITS--- Competitive starting salary commensurate with experience--- Comprehensive Benefits Package which includes:--- Company 401(k) match--- Medical, dental, vision, disability, supplemental and life insurance at no cost to employee--- PTO--- Annual bonuses subject to company profitability and personal performanceThis is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.).

Keywords: A.R. Mays Construction, Scottsdale , Accounting Assistant, Other , Scottsdale, Arizona