Transaction Coordinator - Executive Assistant

Company: Navi Title
Location: Scottsdale
Posted on: March 16, 2023

Job Description:

One of Navis's real estate partners is seeking a talented and motivated Transaction Coordinator/Executive Assistant to join our team. The ideal candidate will have a passion for real estate and helping others. They will be organized, detail-oriented, and have excellent multitasking skills.
The Transaction Coordinator/Executive Assistant will help our team with essential tasks and help to ensure that our transactions run smoothly.

Responsibilities:
--- Manage client transactions from start to finish
--- Coordinate with agents and clients to ensure all documents are filled out accurately and on
--- time
--- Communicate with lenders, title companies, and other real estate professionals to ensure a successful closing
--- Organize and maintain office systems
--- Assist with scheduling, travel arrangements, and expense reports
--- Conduct research and provide general administrative support
--- Assist in preparing property listings, including creating online listings and brochures, taking property photos, and coordinating property showings
--- Respond to client inquiries, schedule property showings, and follow up with potential buyers and sellers
--- Assist in drafting and preparing real estate contracts, offers, and other legal documents IF NEEDED
--- Maintain client databases and manage client communications (biggest one)
--- Help real estate agent build a better database system ie gifting, email marketing campaigns, past client outreach on birthdays, closing anniversaries
--- Maintain / build vendor list ie (setting meetings for me, sending emails, sending gifts)
--- Go through lead database and cold/warm call + text to convert into deal
--- Attend meetings with the real estate agent, be my Co lister
--- Assist with social media and marketing efforts to promote property listings when needed
--- Perform other administrative tasks, such as filing, organizing documents, and answering phone calls

Qualifications:
--- 1+ years of experience in real estate or related field
--- Excellent organizational and multitasking skills
--- Strong written and verbal communication skills
--- Proficient with Microsoft Office Suite
--- Must hold an active real estate license in the State of Arizona

If you feel you have the skills and experience required to be an asset to our team, please applytoday!

About Company:
Partner of Navi Title.

Keywords: Navi Title, Scottsdale , Transaction Coordinator - Executive Assistant, Other , Scottsdale, Arizona