Senior Clerk (FAC)
Company: Salt River Pima Maricopa Indian Community
Location: Scottsdale
Posted on: March 19, 2023
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Job Description:
Definition Under close to general supervision, performs a
variety of clerical support work in an assigned unit. Incumbents in
this class are expected to exercise independent judgment and
initiative in the performance of routine clerical and office
support assignments. Positions in this class typically are
supervised by an Office Manager, Executive Secretary or other
management personnel. This job class is treated as FLSA non-exempt.
Distinguishing Features:The Senior Clerk job class is distinguished
from the Clerk class by the greater independence with which work is
performed, the greater variety and difficulty of assignments, and
the greater responsibility for the actions taken. Essential
Functions: Essential functions may vary among positions and may
include the following tasks, knowledge, abilities, skills, and
other characteristics. This list of tasks is ILLUSTRATIVE ONLY and
not intended to be a comprehensive listing of tasks performed by
all positions in this classification. Examples of Tasks 1.
Reception: Receives and greets visitors and directs to appropriate
staff or requested service. * Answers routine questions about
program services, policies, and procedures.
* Assists visitors and clients in completing a variety of forms or
other materials used in the assigned work area.
* Photocopies appropriate information at the request of staff. 2.
Phones: Answers multi-line phone and provides requested information
or directs callers appropriately. * May arrange and schedule phone
coverage for the unit during breaks and lunch periods. 3. Mail:
Opens, date stamps, and routes incoming mail to appropriate staff.
4. Administrative: Maintains unit files which may include highly
confidential and/or sensitive files, by organizing and filing
forms, correspondence, records, reports and/or other related
information alphabetically, numerically or in accordance with
another established system. * Retrieves information from files in
response to request from staff.
* Maintains strict confidentiality/security of files/records.
* May temporarily act as lead worker and oversee the work of other
Clerks.
* Maintains and/or schedules appointment calendars for work unit
staff.
* Sets up meetings, make travel and training arrangements for
staff.
* Maintains adequate inventory of office supplies needed for work
unit and orders additional materials and supplies as needed.
* Contacts suppliers and prepares and processes necessary documents
or forms. 5. Computer: Types letters, memos, reports or other
documents using a personal computer. * Enters information into a
database on the personal computer.
* Processes work orders, invoices, and other forms/documents used
in the assigned unit. 6. Miscellaneous: Performs other job related
duties as assigned by the Director or designee to maintain and
enhance department operation. Knowledge, Skills, Abilities and
Other Characteristics: * Knowledge of the culture, customs,
traditions, history and government of the Salt River Pima-Maricopa
Indian Community.
* Knowledge of the purpose, current issues, projects, organization,
policies, and employee responsibilities of the unit to which
assigned.
* Knowledge of the formats used for a variety of correspondence and
reports.
* Knowledge of general office practices and procedures, including
those associated with highly confidential/sensitive
information.
* Skill in identifying and maintaining the confidentiality of
highly sensitive and important information while using diplomacy,
sensitivity and tact.
* Skill in establishing and maintaining effective working
relationships with those contacted in the course of work.
* Skill in operating a variety of standard office equipment which
may include a photocopier, fax machine, 10 key calculator,
typewriter, multi-line telephone, scanner and a personal
computer.
* Skill in typing/keyboarding.
* Ability to organize work priorities and meet daily deadlines.
* Ability to maintain confidentiality of information including
client information and cases.
* Ability to support a dynamic office environment, with multiple
priorities and interdepartmental interaction on a regular
basis.
* Ability to understand and follow oral and written instructions
which may entail procedural or technical detail.
* Ability to adapt to changing work situations and assignments.
* Ability to use initiative and independent judgment, while at the
same time recognizing when it is appropriate to refer matters to
the supervisor's attention.
* Ability to walk, stoop, climb, bend, reach, and lift objects up
to 25 pounds.
* Ability to learn job-related material primarily through oral
instruction and observation.
* Ability to report to office punctually to provide administrative
support for office functions. Minimum Qualifications Education:
Graduation from high school or GED equivalent is required. o For
enrolled Community members without a GED, must obtain a GED.
Requires participation in the HR GED Program and successful
completion of the Arizona state certified exam in order to continue
employment with SRPMIC. Experience: Typing or keyboarding
familiarity is required along with one (1) year of work
experienceperforming a variety of clerical and office support
tasks. o Completion of a high school course or program in Office
Practices, General Business, or closely related area may substitute
for six (6) months of the required experience. Equivalency:Any
equivalent combination of education and/or experience that would
allow the candidate to satisfactorily perform the duties of this
position, will be considered. Underfill Eligibility:An enrolled
Community Member whom closely qualifies for the minimum
qualifications for a position may be considered for employment
under SRPMIC Policy 2-19, Underfill. Special Requirements * Must be
able to demonstrate keyboarding familiarity and skills and may be
required to demonstrate proficiency in using computer software. Due
to the confidential and sensitive nature of this position,
successful completion of an extensive background investigation is
required.
* This position may be expected to work evenings, holidays, and
weekends as needed and is not subject to a standard work schedule.
Prior to hire as an employee, applicants will be subject to drug
and alcohol testing. Will be required to pass a pre-employment
background/fingerprint check. Employees are subject to random drug
and alcohol testing. "SRPMICis an Equal Opportunity/Affirmative
Action Employer" Preference will be given to a qualified Community
Member, then a qualified Native American and thenother qualified
candidate. In order to obtain consideration for Community
member/Native American preference,applicantmust submit a copy
ofTribal Enrollment card or CIB which indicates enrollment in a
Federally Recognized Native American Tribe by one of the following
methods: 1) attach toapplication 2) fax (480) 362-5860 3) mail or
hand deliver to Human Resources. Documentation must be received by
position closing date. The IHS/BIAForm-4432 is not accepted.Your
Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.
Keywords: Salt River Pima Maricopa Indian Community, Scottsdale , Senior Clerk (FAC), Other , Scottsdale, Arizona
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